Privacy Policy

March 2011.
UK & Ireland SAP User Group Limited
In relation to the UK & Ireland SAP User Group Conference

• We are committed to ensuring that your privacy is protected and this policy sets out how UK and Ireland User Group Limited intends to collect and use any personal information on the Site. For the purposes of this Policy “we”, “us” or “ours” means UK & Ireland SAP User Group Limited; “you” or “yours” means the company that is a member of UK & Ireland SAP User Group Limited together with its employees, officers or directors about whom personal information is provided to us or the visitor to or user of this Site. You are not required to provide information to us but, if you do not, then you may not be able to make use of all the benefits of membership or visit all sections of the Site. Please tell us as soon as possible if any of your personal information is incorrect.
• By using the Site you are agreeing to the terms of this Policy. This Policy sets out how we intend to collect and use any personal information on the Site.
• “Personal Information” as used in this Policy means information relating to you as an individual such as name, address, job title, employer, professional interests, and contact details. We will also collect information on your IP address, host names, domain name, time and date information and the browser version and platform used by you. By using the Site you are agreeing to the terms of this Policy and consenting to the processing of Personal Information as described in this Policy; if you do not agree with any of these terms you should cease using the Site immediately.
• Please tell us as soon as possible if any of your Personal Information is incorrect [support@sapusers.org].
• We will keep all your Personal Information provided by you confidential except that we may use Personal Information for any of the following purposes: Administration, general correspondence, support, profiling and processing (including personalising the Site for your use); Contacting you to register your use of the Site, to advise you of any meetings, to notify you of new features or to resolve any queries you or us may have regarding us or the Site or its use; Responding to any requests or queries from you; Profiling you and the users of the Site; Contacting you to notify you of other services or products that might be of interest to you (although you can elect not to receive any of these at any time by contacting us as set out below); and Subscribing you to newsletters or email alerts or online surveys (although you can unsubscribe from these at any time by contacting us as set out below); and Sharing anonymised profiles and data on you and other registered users with other potential registered users or sponsors only.
• Special Circumstances. We may disclose personal information when we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who is violating our Terms of Service or may be causing injury to or interference with other UK & Ireland SAP User Group services, members or anyone else who could be harmed by such activities.
• We will not sell, share or pass on any of your Personal Information to any other third party except if we sell the whole or part of our business. Other non-Personal Information collected by us will be used to provide aggregate statistics in relation to pages being accessed and to monitor usage patterns on the Site in order to improve navigation and design features. This non-Personal Information may be aggregated and provided to third parties.
• This Privacy Policy does not cover links within the Site to other websites or resources and you must review the terms applicable to such other websites or resources.
• Any changes to this Privacy Policy will be posted here.
• For further information on privacy or to unsubscibe or elect not to receive details of other services or products please contact [support@sapusers.org].
• We reserve the right to bar or suspend you from the Site on a permanent or temporary basis at its discretion and without giving any reason.
• A cookie is a small data file that some web sites write to your hard drive when you visit them. A cookie may contain information like a user ID that allows the site to track which web pages you have visited. The only personal information a cookie contains is information you decide to supply. A cookie cannot read data from your hard drive or cookie files created by other web sites. We use cookies to save your username so you do not have to retype each time; and to “time-out” your session, if it is idle for a long period of time.
• We may use your IP address to diagnose problems with our servers and administer our web site.
• Our site contains links to other web sites. We are not responsible for the privacy practices or content of these web sites.
• This site has security measures in place to protect against the loss, misuse and alteration of information under our control. We protect secure data with industry-standard firewall and password protection systems. We periodically review and improve our security and privacy policies as necessary. We only allow pre-authorized individuals access to our servers and to information provided by our Members.
• To change or modify information you previously provided, you may (i) login using your user name and password and make changes as you require (ii) send an email to support@sapusers.org.
• Please note that no data transmission over the Internet is infallible. Any information you transmit through our site is done at your own risk. Once we receive your information, we will take every reasonable precaution to ensure its security on our systems.
• If at some point in the future, there is a change to our information usage practices that affect your personally identifiable information, we will notify you by email of the relevant changes. At the time of this message, you will be able to opt-out of this information usage by sending a message to nicola@amaevents.co.uk.
• We reserve the right to change this policy, so please check back periodically to review any changes to this policy.

Contact Us

We do everything we can to protect the privacy of our Members. If you have any questions about this Privacy Policy, the practices of this site, or dealings with this site, please contact us at:

UK & Ireland SAP User Group Limited
Belasis Hall Technology Park,
Billingham,
TS23 4EA
Registered in England Number: 3908435

Craig Dale
Chief Executive
UK & Ireland SAP User Group Limited
May 2011