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SAP UK & EIRE User Group Limited Website Legal Notices

Sections

1. Copyright
2. Privacy
3. Terms of Use
4. Membership Terms
5. Bookings/Payments/Cancellations/Refunds

1. Copyright

• Subscription registration, administration, general correspondence, support, invoicing and processing of the Site including personalising the Site for your use;
• Contacting you to advise you of meetings, to notify you of new features or to resolve any queries you or we may have regarding SAP UK & Eire User Group Limited and its activities or to register your use of the Site;
• Responding to any requests or queries from you;
• Profiling you and the users of the Site (by employer, industry sector, professional interests and geography);
• Contacting you to notify you of other services or products that might be of interest to you (although you can elect not to receive any of these at any time by contacting us as set out on each email or through the Site below); and
• Subscribing you to our newsletters or email alerts or online surveys (although you can unsubscribe from these at any time by contacting us as set out on each email or through the Site); and
• Sharing anonymised profiles and data on you and other users with other potential members only.

We will not otherwise sell or share any of your personal information to any other third party except if we sell the whole or part of our business.

3.1 Use of the Site

 

This is an important section of the Site and sets out the terms and conditions that apply to use of this Site by you (“the Terms”). For the purposes of these Terms, “we”, “us” or “ours” means SAP UK & Eire User Group Limited; “you” or “yours” means the company that is a member of SAP UK & Eire User Group Limited together with its employees, officers or directors about whom personal information is provided to SAP UK & Eire User Group Limited or the visitor to or user of this Site. You may print out and keep a copy of the Terms. The Terms are a legal agreement and may only be modified with our consent. We reserve the right to change the Terms and any such changes will be posted here; any such changes will take effect immediately upon posting, whether you have reviewed them or not. By using this Site you are agreeing to the Terms; if you do not agree with any of these Terms you should cancel your membership or cease using this Site immediately.

 

We reserve the right to temporarily or permanently discontinue the Site at any time.

 

We endeavour to ensure that the Site is available for use 24 hours a day but accept no responsibility if the Site is unavailable at any time or for any period.

 

We do not warrant that your use or access to the Site will be uninterrupted or error or virus free.

 

If we make any software owned or operated by a third party available to you, you must use this software in accordance with the terms and conditions imposed by the third party.

 

Hypertext links to any third party websites are provided solely for your convenience but if you use these you do so at your own risk and will leave this Site. We have not reviewed the third party websites and are not responsible for their contents.

 

 

3.2 Accuracy of Information and Disclaimer

 

We do our best to ensure that all information and material on the Site is accurate and if you find anything that is inaccurate let us know and we will correct it as soon as practicable.

We make no representations that the information or material is accurate or up to date or complete and accept no liability for any loss or damage caused by inaccurate information or material. We do not necessarily endorse nor are we responsible for the accuracy of or reliability of any opinion, advice or statement made on the Site.

 

The information on the Site is not intended to address your particular requirements.

 

Although we hope that the Site will be of interest to users, we accept no liability and offer no warranties in relation to the material and contents to the fullest extent that such liability can be excluded by law.

 

If you see any material or information that breaches the following clause 3.3, you should notify us as soon as possible.

 

 

 

3.3 Postings on the Site

 

We encourage users of the Site to contribute to the Site by posting messages or information on bulletin or message boards. You should ensure that any views or information that you send to us or publish or post on any bulletin or message board (“Posting”) on the Site are :

 

• accurate; and
• not libellous, obscene, menacing, threatening, offensive, abusive, fraudulent, criminal, discriminatory, harassing, in breach of privacy or infringes the rights of other persons or is in any way illegal;
• not technically harmful (including, without limitation, containing any virus, corrupted data or malicious or harmful software);
• not unsolicited or unauthorised advertising or a form of promotional material;
• in breach anyone else’s rights, such as copyright or database rights and if you are in any doubt you should provide a hypertext link.

 

It is your responsibility to ensure that you comply with these provisions and you must indemnify us for any costs or losses or liability we suffer if you breach these provisions or any other provisions of the Terms.

 

We accept no responsibility or liability for the content of any Postings irrespective of whether we have edited these or not. You acknowledge that you may be exposed to Postings from users that you may find offensive and if you do so you should notify us as soon as possible.

 

You must not allow any unregistered user to make any Postings.

 

You waive your moral rights to be identified as the author of any Posting and we may at our discretion exclude, reject, modify or alter the Posting (including cutting it to fit the Site). If there are any restrictions on any Posting you must notify us in advance.

 

Any Posting received by us will be assumed to be for publication on the Site and for use on a royalty free, perpetual basis.

 

 

3.4 Copyright

 

See the Copyright notice on the Site which is included as part of the Terms.

 

 

3.5 Our Liability

 

We provide use of the Site free of charge and do so on the basis that we have no liability for the use of the Site or the information or material therein. In no event shall we be liable to you for any direct or indirect or consequential loss, loss of profit, revenue or goodwill arising from your use of the Site or the information or material. Subject as provided in the Terms, all terms implied by law are excluded.

 

We accept liability for death or personal injury caused by our negligence or responsibility for fraudulent misrepresentations that cannot under English law be excluded.

 

We shall have no liability for loss or damage or liability or need for repair or servicing caused by any error or virus or hostile software that may affect or infect your computer or software as a result of your use of the Site.

 

 

3.6 Barring from the Site

 

We reserve the right to bar users from the Site on a permanent or temporary basis at our discretion.

 

 

3.7 Privacy and Use of Information

 

See the Privacy Policy notice on the Site which is included as part of the Terms.

 

 

3.8 Legal Jurisdiction and Dispute Resolution

 

We control the Site from the United Kingdom and we make no warranty that the Site or any material or information on it or use or processing by us of personal information from you complies with any laws other than those of England. If you access the Site from anywhere other than the United Kingdom you must ensure compliance with local laws.

 

English law shall apply to the Terms notwithstanding any other jurisdiction where you are or access the Site. You irrevocably agree that the courts of England shall have the exclusive jurisdiction to settle any dispute that may arise in connection with the Terms and you submit to the exclusive jurisdiction of such courts.

 

All communications connected with the Site must be in English.

 

4.1 Full Membership

 

The following information explains the terms and conditions of full membership. By completing a full membership application form (as compared to a trial membership application form) you are agreeing to become a member of SAP UK & Eire User Group Limited for one year and to the following terms and conditions and also to the other Terms (including Privacy) posted on this Site. If you do not wish to become a member or agree to such terms then you should not complete the application form. The terms and conditions applicable to trial membership can be found here.

 

We reserve the right to refuse your application for membership without giving any reason therefor.

 

Membership is conditional upon you being an SAP licensed customer.

 

SAP UK & Eire User Group Limited is an independent company limited by guarantee and is registered in England under Registration Number 3908435. Once your application to become a member has been accepted by us, you will become a member of that company entitling you to receive the benefits of membership posted in this Site and the additional right to receive notice of, attend and vote at general meetings of the company.

 

We are not required or entitled to issue share certificates in the company and your only legal liability in relation to the company limited by guarantee while you remain a member is to pay to us the maximum sum of £1 in the event of the company becoming wound up. This amount is separate from your annual membership subscription fees, which are set by us each year. If you fail to pay your annual subscription fees, you will cease to be a member and cease to enjoy the benefits of membership.

 

Annual membership subscription fees apply from January to December in each year and can be paid on-line. We will remind you when payment is due and all subscription fees must be paid by the end of January in each year in order for you to continue to enjoy the benefits of membership. If you join as a member on or after 30^th June in any year, the annual subscription fee for that year only will be reduced by fifty percent. All prices quoted on this Site exclude Value Added tax which is payable in addition at the prevailing rate.

 

You may cancel your membership at any time by notifying us in writing or by email. However, once you have booked and paid for your membership you will not be entitled to a refund for that year’s subscription for any reason unless we refuse your application to become a member. In such circumstances, we will notify you that your membership has been refused by email or telephone or in writing and we will refund only the amount paid by you. Refunds will be made using the same method as used to pay for the booking. It is your responsibility to advise us of any change of your email or postal address or telephone number and, if you fail to do so and we are unable to contact you, you will not receive any refund.

 

When membership is paid for using the on-line payment service on this Site, an automatic email will be sent to your email address with a reference number. For security the on-line payment service uses industry standard encryption and in order to pay you will need to use a browser that is compatible. Please note that we do not retain any credit or debit card information.

 

Upon becoming a member you will be required to nominate a primary contact who will be one individual employed by you or working in your business to whom we shall address all notices or correspondence (such as subscription renewals and annual general meetings) and who will be authorised to nominate sub-users (being other individuals employed by you or working in your business and authorised by you to have full members access to the Site). You may amend your nomination of primary contact or sub-users at any time by notifying us by email or in writing. It is your responsibility to advise us of any change of email or postal address or telephone number of any primary contact and all sub-users. If the primary contact or any sub-user cease to be employed by you or work in your business you must notify us immediately by email or in writing and make a new nomination.

 

Membership entitles you to

 

• Send a maximum of two persons (being individuals employed by you or working in your business) to attend any of the current Special Interest Group meetings and other Events held around the country each year (subject to availability). To book a place at any Event please go to our events section. Please note while attendance at Special Interest Group meetings are usually free of charge some other Events will require an additional payment.
• Access to the members-only sections of this Site.
• Receive newsletters and participate in discussion forums.
• Receive notice of and attend and vote at all general meetings of the company.

 

Your attention is drawn to the other Terms posted on this Site that also apply to membership (in particular Privacy).

 

You are not permitted to distribute or display promotional or other literature or materials at any Event without our prior consent unless you have booked and paid for exhibition or demonstration space at that Event. Please contact us by email or in writing for details of the terms that apply and how to book such space.

 

If you (including the primary contact and any sub-user) shall fail to comply with any of the terms and conditions relating to membership or the other Terms posted on this Site, we may in our discretion revoke your membership by notice in writing or by email with immediate effect and you will not be entitled to a refund for that year’s subscription.

 

Any changes to the terms and conditions of membership will be posted on this site.

 

 

4.2 Trial Membership

 

The following information explains the terms and conditions of free trial membership. By completing a trial membership application form you are agreeing to comply with the following terms and conditions and also to the other terms and conditions (including Privacy) posted on this Site. If you do not wish to become a trial member or agree to such terms then you should not complete the application form.

 

We reserve the right to refuse your application for trial membership without giving any reason therefor.

 

Trial membership is conditional upon you holding at least one SAP licence.

 

You may cancel your trial membership at any time by notifying us in writing or by email.

 

Upon becoming a trial member you will be nominated as a primary contact who will be one individual employed by you or working in your business to whom we shall address all notices or correspondence and who will be authorised to nominate sub-users (being other individuals employed by you or working in your business and authorised by you to have access to the Site) when full membership status is attained.

 

Trial membership entitles you to

 

• Attend one only of the current Special Interest Group meetings held around the country each year (subject to availability). To book a place at any meeting please view our events section.
• Access to the news, FAQ, events, SIG areas of the members-only sections of this Site.
• Access to 10 full news items

 

Your attention is drawn to the other Terms  posted on this Site that apply to membership (in particular Privacy).

 

You are not permitted to distribute or display promotional or other literature or materials at any Event without our prior consent unless you have booked and paid for exhibition or demonstration space at that Event. Please contact us by email or in writing for details of the terms that apply and how to book such space.

 

If you (including the primary contact and any sub-user) shall fail to comply with any of the terms and conditions relating to trial membership or the other Terms posted on this Site, we may in our discretion revoke your trial membership by notice in writing or by email with immediate effect and you will not be entitled to the benefits of trial membership.

 

We will contact you after you have enjoyed the benefits of free trial membership to ascertain if you are interested in becoming a full member. For details of the benefits available to full members and the terms and conditions of full membership click here.

 

Any changes to the terms and conditions of trial membership will be posted on this site.

5.1 Events Booking

 

The following information explains the terms and conditions of booking and paying for places at our special interest group (SIG) meetings, events, exhibitions or conferences (“Event”). By completing a booking form you are agreeing to the following terms and conditions and to the other Terms (including Privacy) posted on this Site. If you do not wish to agree then you should not complete the booking form.

 

Once booked, your place at any Event cannot be cancelled, exchanged or refunded, unless the Event is cancelled, moved to another date or venue or if details of the Event are significantly changed. You may transfer your place at any Event to another person provided that he or she is employed by one of our member companies and you notify us (or the host for the Event) prior to the Event being held.

 

In the Event of a cancellation, we will notify you by email or telephone or in writing and will refund only the amount paid by you for your place. Refunds will be made using the same method as used to pay for the booking.

 

If the Event is moved to another date or venue or the Event is significantly changed, you will be notified by email or telephone or in writing and your booking will remain valid should you wish to attend. If you notify us (by email or telephone or in writing) that you do not wish to attend, we will refund only the amount paid by you for your place. Refunds will be made using the same method as used to pay for the booking.

 

It is your responsibility to advise us of any change of your email or postal address or telephone number having made a booking. If you fail to do so and we are unable to contact you, you will not receive any refund.

 

The right to admission to any Event is jointly reserved by us and the host for any Event; health and safety, environmental and security concerns will be taken into account and reasonable conditions may be imposed upon your admittance, which if you are unwilling to accept will mean that you will not be admitted to the Event and in such circumstances no refund will be given.

 

For details of our Privacy and other Terms please follow the relevant link.

 

All prices quoted on this Site exclude Value Added tax at the prevailing rate.

 

When places at an Event are paid for using the on-line booking service on this Site, an automatic email will be sent to your email address with a payment reference number. For security the on-line payment service uses industry standard encryption and in order to book you will need to use a browser that is compatible. Please note that we do not retain any credit or debit card information.

 

 

 

5.2 Membership Application/Payment

 

The following information explains the terms and conditions of applying and paying for membership. Your attention is drawn to the terms and conditions of membership that apply to membership. By completing an application form you are agreeing to the following terms and conditions and to the other Terms (including Privacy) posted on this site. If you do not wish to agree then you should not complete the booking form. Once you have booked and paid for your membership you will not be entitled to a refund for that year’s subscription for any reason unless we refuse your application to become a member. In such circumstances, we will notify you that your membership has been refused by email or telephone or in writing and we will refund only the amount paid by you. Refunds will be made using the same method as used to pay for the booking. It is you responsibility to advise us of any change of your email or postal address or telephone number and, if you fail to do so and we are unable to contact you, you will not receive any refund.

 

We offer a Trial Membership for those wanting to sample some of the member privileges before paying for membership. Only one trial membership is allowed per company.

 

By applying for membership and completing an application form you are agreeing to become a member of SAP UK & Eire user group Limited for one year and to the membership Terms and conditions and to the other Terms (including Privacy) posted on this Site. If you do not wish to agree or become a member then you should not complete the application form. We reserve the right to refuse admission to membership on any grounds and without giving you a reason.

 

When membership is paid for using the on-line payment service on this Site, an automatic email will be sent to your email address with a reference number. For security the on-line payment service uses industry standard encryption and in order to pay you will need to use a browser that is compatible. Please note that we do not retain any credit or debit card information.

Version 18.05 © May 2005

 

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