Welcome to the UKISUG Licencing support library. Within this library you will find resources to help you in understanding the often complex world of SAP Licencing. The information provided in here is for information purposes only and the UKISUG will endeavour to provide updates as and when material becomes available.

SAP Licencing Guide

The SAP Licensing Guide has been updated and rewritten. This document now includes the most relevant new SAP Licensing topics (new deployment options, new license models including the S/4 HANA licensing model, Digital Access, and the Extension Policies, among others).

Indirect Access Guide for SAP Installed Base Customers

This document describes Indirect Access for existing ERP customers following the legacy pricing model. SAP has identified three types of access to use SAP’s enterprise resource management systems (i.e., classic SAP ERP or SAP S/4HANA): Direct Human Access, Indirect Access and SAP Application Access.

UKISUG Indirect Access International Survey

Five months on from the new licensing model announcement, a select number of members from a number of user groups across the world were surveyed. View the results of the survey and find out what impact these changes are having on customers' minds.

SAP ERP Pricing for the Digital Age

The technology landscape is evolving and so is the way customers access ERP. This document covers use of ERP, types of access, SAP's modernisation of their ERP pricing and options for customers. There's also a number of use case scenarios for different types of access.

Digital Access Landing Page

Find out more about the Digital Access Adoption Program (DAAP) through this SAP landing page full of resources, videos and more.

SAP Help Portal (NEW)

Description of the SAP Digital Access license model for the products SAP S/4HANA Cloud, SAP S/4HANA, and SAP ERP.

K4U – SAP User Groups Webinar

Slides and recording of SAP User Groups Webinar.

ERP Pricing for the Digital Age

The technology landscape and how customers consume and use SAP software has undergone dramatic changes. Not only are SAP customers using the Digital Core, their business partners, applications, IoT devices, and more are also using the Digital Core.

SAP S/4HANA Movement

In this series of webinars on the SAP S/4HANA Movement Program, you have the opportunity to learn more about the program's different pillars, and how packaged tools and services enable your organisation to manage a seamless transition to SAP S/4HANA.

Digital Access Adoption Program (DAAP)

DAAP Overview - This document is for informational purposes only, and provides general guidelines regarding SAP’s pricing models and policies as of May 2019

Security and Compliance Research Report

You may also find our Security and Compliance Research Report of interest.

As General Data Protection Regulation (GDPR) fills the news headlines, compliance has become a growing concern for many organisations. In April 2017 we completed a survey and captured responses from 102 SAP user organisations within UK & Ireland regarding the security and compliance of their current SAP landscape.

Licencing White Paper

This White Paper has been prepared by UKISUG providing a high level summary in respect of the different types of SAP product licences based on information exchanges with SAP.

This White Paper does not cover Indirect licencing. The White Paper also includes details of where to research additional information. The White Paper is aimed at both new and established SAP customers who are members of UKISUG.

Exclusive UKISUG Licencing Guide

The guide provides common sense advice and simple steps to manage the software contract minefield by:

  • Providing an insight into how you may achieve greater flexibility from your licencing terms
  • The right questions to ask when it comes to negotiating new terms with SAP
  • The tools you need to ensure you get optimal value from your SAP licencing

SAP Licensing-Process Guide


Transparency Service information

We have recently announced anonymised access to the Licencing Transparency Centre for all of our members.

If you are concerned about how your organisation is licenced for indirect use, the Licencing Transparency Centre will enable you to submit anonymised use cases or scenarios via the User Group and get feedback from SAP.

This initiative has been driven through SUGEN (SAP User Group Executive Network).

Earlier this year at SAPPHIRE Now, SAP announced it would be making changes relating to the indirect use of SAP systems and more recently, they launched a whitepaper on Indirect Access; providing greater detail on how it is modernising pricing around three scenarios:

  • Order to Cash
  • Procure to Pay
  • Static Read

We are sure you and many of our members will have questions regarding specific use cases on how indirect use of SAP is being interpreted. We also understand that you want to get answers, without the fear of SAP automatically penalising you for being incorrectly licenced.

The level of feedback from SAP will depend on the level of information provided by you. As this is anonymous, the responses from SAP will be generic.

If your organisation is looking to submit anonymised use cases or scenarios, or require any further information on any of the above, please contact the User Group at [email protected].

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