UKISUG Photo Competition

Time to show off your skills

The UKISUG 2021 Photography Competition is open to all UKISUG Members to submit any photograph of your choosing, so long as it has been taken by you and you are based in the UK or Ireland.

It may be your trip to the beach, or your garden in all its glory - the only limit is your imagination. All we ask is that your photo is supported by a title, where it was taken and brief explanation (maximum 50 words) to provide context for your image.

Competition Overview

Twelve winning photos will be:

  • Selected by the judges and will appear in the UKISUG 2022 Calendar, including a credit to the winner and their organisation
  • Displayed on the UKISUG website
  • Used in UKISUG promotional material

From the twelve winning entries, the judges will select the top three photos and the following prizes will be awarded to these entrants:

  • £500 Gift Voucher to overall winner
  • £250 Gift Voucher to 2nd and 3rd Place winners
  • A complimentary UKISUG Connect 2021 conference pass, including 2 nights B&B accommodation

All 12 entrants will receive a print of their photo.

The prizes as described are as available. All prizes are non-transferable and there are no cash alternatives.

By entering, entrants will be deemed to have agreed to be bound by these rules and the terms and conditions below (collectively “Rules”).

Terms & Conditions

General Terms and Conditions

  1. Closing Date 30 September 2021. Entries received after this date will not be considered
  2. The twelve winning entries will be notified by 31 October 2021
  3. The top three entrants will receive a complimentary invitation to UKISUG Connect 2021, including a 3-day pass and 2 nights B & B accommodation. Prizes are non-transferable and there are no cash alternatives.
  4. A maximum of three entries per person – submitted to UKISUG as JPEG images. Only one entry is permitted to be within the winning 12. Should more than one entry from an individual reach the top 12, it will be substituted by the closest runner up.
  5. No responsibility can be accepted for lost entries and proof of transmission will not be accepted as proof of receipt. Entries must not be sent through agencies or third parties.
  6. Photos must be landscape and in jpeg format of at least 1000 x 1500 pixels and must be submitted via the UKISUG website. Portrait or panoramic images are not acceptable.
  7. Your photo should be supported by a title, approximately when and where it was taken, together with a brief description, (maximum 50 words) to provide explanatory context for your image.
  8. You will receive email confirmation of receipt of your entry
  9. All photographs will be judged on the following criteria:
    • Quality
    • Originality
    • Personal appeal
    • Judges opinion
    • All judges’ decisions are final and no correspondence will be entered into
  10. The competition is open to employees of UKISUG members only who are over 18 years of age and resident in the United Kingdom or Ireland. Employees of UKISUG, as well as their immediate families are not eligible to enter.
  11. If after reasonable attempts a shortlisted entrant cannot be contacted, UKISUG reserves the right to offer the place on the shortlist to the next best entry
  12. In its absolute discretion UKISUG reserves the right to exclude any entry from the competition at any time if UKISUG has reason to believe that an entrant has breached these Rules.
  13. The 12 winners’ names and that of his/her employer will be disclosed to anyone who writes to UKISUG within one month after the close of the Conference, stating the date of publication and enclosing a stamped addressed envelope,
  14. UKISUG reserves the right to cancel this competition or alter any of the Rules at any stage, if deemed necessary in its opinion, and if circumstances arise outside of its control
  15. Privacy Terms - Each entrant is deemed to consent to the disclosure and use of his/her name (and employer’s name) as described in the Rules and for the processing of his/her personal data in connection with the administration of the competition.
  16. Each Entrant consents to the processing and storage of the submission data as detailed in UKISUG Privacy Policy.
  17. Copyright and Ownership - All images submitted must be the work of the individual submitting them and must not have been published elsewhere or have won a prize in any other photographic competition. It is the responsibility of each entrant to ensure, if applicable, that:
    • any images they submit have been taken with the permission of their employer and the subject;
    • they have the permission of their employer and the subject to enter the images into this competition;
    • the images do not infringe the copyright of any third party or any laws; and
    • the entrant complies with any branding or other requirements of their employer. Entrants must warrant that the photograph they are submitting is their own work and that they own the copyright for it. Copyright in all images submitted for this competition remains with the respective entrants. However, in consideration of their entering the competition, each entrant grants a worldwide, irrevocable, perpetual licence to UKISUG to feature any or all of the submitted images in its calendars and in any of their publications, websites and/or in any promotional material connected to this competition.
  18. Use of images by UKISUG - If the judges are unable to pick 12 entries to make up the calendar, UKISUG reserves the right to include any other images that it deems appropriate.

Timescale & Judging Process

01/10/21 - 09/10/21 : the UKISUG team will select their top 50 photos, which will be submitted to the Judging panel

12/10/20 – 16/10/21 : Judging panel will select 12 winning entries and agree on the 3 winners

19/10/20 – 23/10/21 : The overall winner will be chosen

26/10/20 – 31/10/21 : The 12 winners will be notified, with the top 3 entry winners invited to attend UKISUG Connect 2021

The promoter of this competition is UK & Ireland, SAP User Group, Lockheed Court, Preston Farm, Stockton on Tees, TS18 3SH

December 2019